Time & Attendance System
Attendance software is a digital tool used by organizations to track and manage employee working hours, presence, absences, shifts, and leaves. It helps HR teams automate attendance processes, reduce errors, and ensure compliance with company policies and labor laws.
🔍 Key Features of Attendance Software
1. Attendance Tracking
- Real-time tracking of check-in and check-out times.
- Multiple input methods: Biometric, RFID card, Mobile app, Web portal, Facial recognition, or QR codes.
Savtech– Bio Metric Attendance Machine
2. Shift & Schedule Management
- Create and manage fixed, rotating, or flexible shifts.
- Auto-assign shifts based on department or team.
- Notifications for shift change, late coming, and absenteeism.
3. Leave & Holiday Management
- Leave application and approval workflow.
- Track Casual, Sick, Earned, and Optional leaves.
- Configurable holiday calendars based on region or branch.
4. Overtime & Comp-Off
- Auto-calculate OT hours beyond standard working hours.
- Option to convert OT to compensatory off.
5. Reports & Analytics
TimeOffice Software Reports
- Daily, Weekly, and Monthly attendance reports.
- Late arrivals, early exits, absenteeism, and leave trends.
- Export reports to Excel, PDF, or directly link to payroll.
6. Payroll Integration
- Integrates with payroll software to compute:
- LWP (Leave Without Pay)
- OT earnings
- Leave balances
- Reduces manual calculation and salary errors.
7. Alerts & Notifications
- Auto alerts for missing punch, leave approval, shift start, or attendance summary.
- SMS/Email/mobile notifications for employees and managers.
8. Geo-Tagging & Geo-Fencing
- Useful for field or remote employees.
- Punch only allowed within set GPS location range.
🏢 Benefits for the Company (e.g., SavTech or Similar)
| Benefit | Description |
|---|---|
| 💼 Increased Accuracy | Reduces errors from manual entry or paper registers. |
| ⏱ Time-Saving | Automates tracking and approvals, freeing up HR time. |
| 💰 Cost Reduction | Prevents payroll leakages through false attendance or OT. |
| ⚖️ Legal Compliance | Maintains audit-ready attendance logs and labor law compliance. |
| 🔒 Data Security | Centralized cloud-based storage with access control. |
🛠️ Common Technologies Used
- .NET / Java / PHP backend
- SQL Server / MySQL databases
- Cloud-hosted or On-premises
- API support for Payroll, HRMS, ERP
🔗 Integration with Existing Systems
- Seamless sync with:
- HRMS
- Payroll software
- Biometric hardware
- Mobile attendance apps
Would you like a demo UI, custom report format, or feature comparison between leading attendance software products (e.g., eoffice Attendance ,SavtechPay, Zoho People, etc.)?